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Take your financial management to the next level

APositive & Xero

A partnership for performance

When it comes to gaining access to money tied up in invoices, and streamlining your accounting processes, APositive and our Payroll Finance solutions are the ideal answer for Australia’s hardworking recruitment, labour hire and professional service sectors.
But with our newly minted integration with accounting software powerhouse Xero, our customers’ potential for enhanced efficiency and accelerated growth has reached all-time highs.
Integrations with your timesheet and payroll systems have allowed you immediate access to funding and now you can write back all transactions for super efficient account reconciliations.
Laptop screen showing Xero as a connected app in the APositive user interface

Benefits and pain points solved

The legwork involved in chasing invoices, the risks of accruing bad debts, and the stresses these issues have on meeting your own payroll obligations and growth have been problems that APositive has repeatedly shown that we are the experts at solving for staffing customers.
With Xero successfully integrated into the mix, seamless and automated data transfers between your payroll funding solution, your timesheet and invoice processes and now bookkeeping can be your organisation’s new reality.
Eliminate these common headaches
  • Manually transferring invoice and accounting data
  • Accounting administration errors
  • Chasing reports to see what payments are overdue
  • Sourcing last minute funds to meet payroll
Benefits that empower your business
  • Seamless automation between timesheeting, Invoice Finance & Accounting systems
  • Instant access to funding & fast reconciliations
  • The ability to rapidly scale your business with confidence
  • Real-time access to accurate bookkeeping and financial data

Introducing Xero

When it comes to cutting down paperwork and managing accounting, invoices and bank reconciliations, there is no tool more powerful than Xero’s accounting software.
As global leaders in this space, they provide world-class technology and empower your staff to automate and manage your finance processes from anywhere, at any time.
With business plans catering to any sized business’s budget, Xero is a no-brainer solution for any business wanting to cut down their manual administration, get their finances in order and focus on business success.
When combined with APositive’s innovative payroll funding solutions, you can successfully scale your business with speed and confidence without being bogged down by administrative manual tasks, bad debts or invoice chasing.
A screen from the APositive application showing Xero settings
Get your free Xero trial

If you are looking to take the next step in your business and streamline all your accounting processes into one system, Xero offer a free trial for you to get a true taste of its potential.

FAQs

Need more information about the APositive-Xero Integration? If your question isn’t answered here, drop us a line and let’s chat.

Will any historical transactions from my APositive Client account be posted to Xero?

Once the integration is established, it will only push transactions from the connection date onward. Any transactions that occurred before this must be added manually to Xero.

How do I turn off automatic transaction posting?
  1. Log in to the APositive Client Portal.
  2. Navigate to Settings > Xero from the menu.
  3. Hit the ‘Edit’ button (pencil icon).
  4. Toggle the ‘Enabled’ option to ‘Off.’

Please note: Once re-enabled, all transactions from the time of disabling to the time of re-enabling will be posted. It’s better to pause posting rather than disconnecting entirely if you just want a short break.

How do I disconnect the APositive-Xero integration?
  1. Log in to the APositive Client Portal.
  2. Navigate to Settings > Connected Apps.
  3. Find the Xero menu item under the Connected Apps section.
  4. Click the trash can icon and confirm the disconnection.

Please note: After disconnecting, any transactions between the disconnect time and reconnect time will need to be added manually.

My APositive transactions don’t appear in my Xero account. What should I do?

The most common reasons are:

  • No transactions to post: Check your transaction history in the APositive Client Portal for dates and times.
  • The transaction occurred after the automatic posting time: Transactions after the scheduled morning post will be posted the next day. To manually post, go to Settings > Xero in the APositive Client Portal and hit the ‘Arrow’ icon in the Transaction Posting box.
  • The integration has been disabled or disconnected: Check the enabled status in Settings > Xero and the connection status in Settings > Connected Apps.
  • The destination Xero account in the APositive Client Portal has been changed in Xero: Verify the account within Xero by checking Settings > Xero in the APositive Client Portal.

If the issue persists, contact our team for assistance.

What does the APositive-Xero integration do?

The integration pushes all of the transactions from your APositive Client Account into a dedicated bank account within Xero—making reconciliation and balancing of your Customer collections and APositive facility transactions easier.

Which transactions are posted as part of the APositive-Xero integration?

The integration will post all of the transactions that affect your Client Account balance of your APositive facility, including:

  • Payments made to you
  • Collections received from Customers
  • Fees and charges incurred
  • GST incurred on fees and charges
How do I set up the APositive-Xero Integration?

Setting up the APositive-Xero integration is a quick one-time process, completed via the APositive Client Portal. You must have special permissions added to your account, which can be arranged by speaking to one of our team. You will also receive a step-by-step guide on how to complete the integration connection.

I can’t see the Xero integration option within my APositive Client Portal. What should I do?

To enable the integration, our team must first grant you special access via the APositive Client Portal. If you don’t see the option to connect Xero, please contact our team to arrange access.

What do I need to do to push the data from APositive to Xero?

Once connected, every morning at around 7 am (Melbourne time), all unposted transactions will be pushed to Xero. There is also a manual button in the APositive Client Portal to post transactions should you need to reconcile your books during the day.

Discover how Apositive can help your business grow

Our consultants have extensive experience assisting the growth of hundreds of businesses like yours. Get in touch with us today and see how we can make a positive difference.